Visitor Management System
Secure & simplify your visitor experience with our advanced Visitor Management System to manage check-ins, track data, and ensure compliance.
Enquire nowSmart and Secure Visitor Management
Leave behind outdated visitor books and leverage an intuitive Visitor Management System that emphasises safety and efficiency. Our Visitor Management System (VMS) keeps your workplace organised, secure, and compliant. This flexible solution can be tailored to your organisations’ unique visitor and sign in needs and policies, providing a smooth and professional experience for every visitor. Suitable for a range of use cases, the system can be tailored and adapted for the space you have available and your organisations ways of working.
You can choose to have your system desk mounted, free moving via a tablet, floor-standing or wall-mounted, depending on what works for your reception or office space. The system provides a user-friendly interface and advanced features, like photo capture, add-on label printing, FastScan card readers and system integration, ensuring a seamless experience for both visitors and staff. Whether you’re managing a small office or a large corporate building, our system adapts to your needs for a secure and streamlined working environment.
Secure Your Workplace
Our advanced Visitor Management solution is meticulously designed to track and oversee visitor’s entry and exit, helping your organisation keep track of who is and isn’t on your premises. Through integrating real-time monitoring and detailed visitor logs, our system delivers a comprehensive layer of security, ensuring your environment remains safe and compliant.
Streamline Your Workflow
The hot desk, car parking space booking software that accompanies our visitor management systems simplifies the whole process, enabling your people to take control of their schedules and plan ahead. This reduces the burden on your administrative staff. Our Visitor Management System also speeds up the check-in process, whilst ensuring visitor records are kept accurate and up-to-date.
Intuitive User Experience
The clean and straightforward interface allows visitors to check in instantly and autonomously, while your employees can easily manage and monitor visitor activities without hassle. Our VMS provides clear prompts, tailored welcome display, and easy-to-follow instructions, making it practical and accessible even for those who are not tech-savvy.
Customise Access
Whether you need to grant temporary access to contractors, limit entry to certain departments, or gain notifications of delivery arrivals, our Visitor Management Systems offers the flexibility to manage access levels effortlessly. With detailed access logs and real-time monitoring, you can maintain a high level of security and compliance while accommodating the unique needs of your organisation.
Stay Regulation Ready
Our guest management software meticulously records all visitor information, including check-in and check-out times, identification details, and purpose of visit. You can use dashboards to visually present this real-time data on your desktop or Digital Signage, ensuring you have a complete and accurate log of all visitor activities, essential for audits and regulatory inspections.
Seamless Integration
Effortlessly integrate our Visitor Management System with your apps and systems like Outlook Meetings to create a unified and efficient workflow that enhances productivity and connectivity across your organisation.
Set the right tone for your visitors
From the moment your visitors arrive our guest management software will provide a seamless experience and with an efficient check-in process that reflects your organisations qualities. The sleek, modern, and customisable interface not only improves operational efficiency but also conveys a sense of innovation and professionalism. Strengthen your brand’s image and showcase your forward-thinking approach with a Visitor Management System that sets the standard for first impressions.
Key features of Sharp Visitor Management Software
Our visitor management software offers a comprehensive suite of features designed to meet all user requirements, providing a secure, efficient, and simple experience for both visitors and staff.
- Integration Capabilities: Effortlessly integrates with existing tools like Outlook meetings, to increase productivity and connectivity.
- Access Control: Provide customisable access permissions to different areas, guaranteeing only authorised individuals can enter restricted zones.
- Detailed Reporting: Generate comprehensive visitor logs, and uses real-time data to visually present data in dashboards, aiding in compliance and audits.
- Visitor Badges: Print visitor badges instantly, making it easy to identify and manage visitors.
What is visitor management software?
A Visitor Management System (VMS) is a cutting-edge solution designed to streamline the process of managing and tracking visitors within your organisation. Our Optimised Visitor Management (OVM) kiosk is designed to protect the people and places that power your organisation, by replacing traditional paper-based logbooks with a digital platform.
Our sign- in system easily integrates with popular visitor management apps, offering a cohesive and connected experience. This integration streamlines the pre-registration process, provides real-time visitor insights, and offers advanced reporting capabilities.
How our visitor management system works
- Pre-Registration: Visitors receive an invitation email with a unique QR code, so they can pre-register their details online, as well as auto-remembering returning visitors.
- Arrival and Check-In: Visitors then scan their QR code at the self-service kiosk or reception desk, the system captures their photo and prints a visitor badge instantly.
- Host Notification: The host receives an instant notification via email or SMS, alerting them of their visitor’s arrival, allowing hosts to greet their guests promptly, improving the visitor experience.
- Access Control: Visitors are granted access to specific areas based on their pre-defined permissions; the system ensures that only authorised individuals can enter restricted zones.
- Real-Time Monitoring: Security personnel can monitor visitor movements in real-time through a centralised dashboard.
- Check-Out: Visitors check out by scanning their badge or QR code at the kiosk, then the system logs their departure time, maintaining accurate records.
- Reporting and Compliance: Detailed visitor logs and reports are generated automatically and these records help maintain compliance with industry regulations and facilitate audits.
Flexible Visitor Management at Your Fingertips
Integrating visitor management systems like our Kiosk and FastScan Card Reader with supporting applications further enhances workplace security and operational efficiency. These apps simplify the process for visitors and provide customised information by offering arrival instructions, car parking tips, and pre-registered visitor questions.
Get in touchFAQs
Access control regulates who can enter specific areas within a facility, typically using methods like keycards or biometric scans. Visitor management, on the other hand, involves registering and tracking external visitors, guaranteeing they are properly monitored and issued temporary badges.
Visitor management systems are commonly used by businesses such as corporate offices, healthcare facilities, educational institutions, and manufacturing plants to optimise security and streamline visitor check-ins. These systems aid visitor flow, guarantee compliance, and maintain accurate records.
A visitor management system improves security by tracking visitor data, creating digital audit trails, and integrating with other security systems to guarantee only authorised individuals attain access.
Yes, visitor management systems, can integrate with other systems like access control, CCTV, and employee databases to increase overall security and efficiency. This integration aids in creating a unified security ecosystem, ensuring seamless operations and improved safety.