Hot Desk Booking Software & Apps
Embrace efficient and flexible hybrid working for your organisation by incorporating our intuitive hot desk booking software and apps.
Get in touchEmbrace The Modern Workplace With Hot Desking Apps & Software
More organisations are currently embracing hybrid working and feeling its advantages, such as being able to downsize to smaller office locations, reducing overall costs. They’ve been able to do this by leveraging the benefits that hot desking provides. However, hot desking is only as effective as the way it's managed. An efficient hot desk booking software provides for the perfect solution for this.
Our hot desk booking system is designed around the evolving needs of modern and hybrid workplaces, providing a seamless and intuitive platform for managing desk reservations. Whether you’re a small startup or a large organisation, our hot desking app ensures that your team members can easily find and book available desks, for a more productive and collaborative work atmosphere.
How Our Hot Desk Booking Software Works
Our hot desk booking software, operates through the OnLocation app makes it easier than ever before for employees to manage their workspace reservations.
Desk Booking
Employees can book desks in advance or on demand whilst being able to see real-time availability and choose a desk that suits their needs.
Scheduling
The desk booking app allows employees to set their work schedules, indicating when they will be on-site and to book workspaces accordingly.
Sign In/Out
Users can manually sign in and out of locations or specific zones within the office. Through geofencing technology and Bluetooth beacons, users can automatically sign-in/out of hot desking spaces.
Notifications
Employees receive push notifications for important notices, visitor arrivals, and other relevant updates.
Adaptable and Efficient Hot Desk Booking System
Opting for a hot desk booking system for your organisation allows you to benefit from a range of advantages:
Multi-Day Booking
Reserve your desk for multiple days at once.
Desk Assignments
For employees in need of a permanent desk, you can use desk assignments to assign seats.
Visitor Bookings
Our hot desk management app allows desk bookings to be taken for visiting guests and offers the ability to track who is coming in and out of the office.
Interactive Floor Plans
Interactive floor plans and real-time data make booking a desk intuitive and simple.
Check-in Policies
With our solution your organisation can implement effective check-in policies to help maintain a safe and efficient workplace.
Extensive Integrations for Effective Management
Our hot desk booking software can integrate with various tools that help to further enhance the capabilities of the solution. Our tool integrates with calendars such as Outlook and Google Calendar which allows users to automatically create pre-registered visits
Our hot desk booking software integrates with popular access control systems, providing advanced features such as automated check-ins and check-outs. This allows organisations to restrict access to authorised employees only, ensuring a secure workplace and maintaining accurate records of who is on-site for compliance and safety purposes.
Hot Desk Booking Software FAQs
When selecting a hot desking app, look for features like real-time desk availability, interactive office maps, and integration with workplace tools like Outlook and Google Workspace. These features provide flexibility, efficiency, and a great user experience.
Hot desk booking systems allow employees to reserve workspaces on-demand through a web browser or mobile app. It provides real-time updates on desk availability, enabling users to book, check-in, and manage their reservations efficiently.
Hot desk booking software enables users to modify or cancel their reservations directly through the platform. Automated notifications inform users about booking updates or available desks, and the system manages cancellation policies, including deadlines and fees.
Hot desk booking apps provide usage statistics, peak usage times, user activity logs, and space utilisation rates. These insights help optimise workspace management and improve the employee experience.
Organisations implement office desk booking software by first assessing their needs and gathering feedback from employees and stakeholders. They then can develop clear policies, provide training, and ensure seamless integration with existing systems to facilitate smooth adoption.